34^th international animation film festival • regulations

1. Support and patronage

The 34^th International Animation Film Festival, organised by CITIA, will take place in Annecy from 7 to 12 June 2010. It is financially supported by the French Ministry of Culture and Communication, the National Centre for Cinematography (CNC), the MEDIA Programme of the European Community Commission, the Communauté de l’agglomération d’Annecy, the City of Annecy, the Rhône-Alpes Regional Council, the regional department for cultural affairs, the Haute-Savoie Regional Council,Procirep and the Ministry of Foreign Affairs. It is fully recognised by the International Association of Animation Film (Asifa).

 

2. Which works can be entered?

Any frame by frame animated video or film made for the cinema, television and/or the Internet may be entered. Only works completed after 30 September 2008 and never previously entered at the Annecy Festival will be accepted. Works must be registered in one of the following categories in order to compete:

a) short films

b) feature films (made for the cinema with a running time of over 60 mins)

c) TV films (video print)

- TV series (episodes from a series previously selected in the last edition will not be accepted)

- TV special

d) commissioned films (video print)

- educational, scientific or industrial film

- advertising or promotional film

- music video

e) graduation films

3. Technical specifications

a) For selection

All works submitted for selection must be presented on video (Beta SP Pal, Pal or NTSC DVD). Only feature films can be submitted on 35 mm film print or video.

b) For screenings in the official selection

In case of selection, directors or producers undertake to provide a film print as indicated on the present film entry form before 20 May 2010.

Short films in competition will be screened simultaneously on video in other Festival theatres to give wider distribution.

 

4. Submissions

There is no entry fee required.

The present film entry form for shorts, TV films, commissioned films and graduation films must reach CITIA before 15 January 2010, with the film if it is finished.

The feature film entry form must reach CITIA before 15 March 2010.

Only correctly completed and signed entry forms will be accepted.

The number of entries is limited to 10 films per school in the graduation film category.

Compulsory enclosures:

- Biography (7 lines max.) and filmography of director(s)

- Photo of director(s) (optional)

- 5 different digitised photos (minimum 6 cm x 8 cm, 300 DPI)on CD-Rom

- text of dialogue or commentary with the French or English translation (in order to subtitle short films if selected)

- a DVD copy of the film.

If a film is selected for competition, the producer must provide an adequate supply of promotional material (300 journalists attended the Annecy Festival in 2009).

 

5. Sending films for selection

If they were not sent with the entry form, copies of films submitted for selection must reach CITIA before 15 February 2010. Feature films must reach CITIA before 15 March 2010.

Films received after this date cannot be accepted for selection and only prints in perfect screening condition will be accepted.

6. Transportation and insurance

Transport costs and insurance charges of prints, as well as any other related charges – notably customs forwarding agents’ fees for import and export – must be fully paid both ways by producers, directors or authorised organisations.

Films can either be left at CITIA or sent back by request.

CITIA will only be responsible for film storage and insurance costs during the storage period.

In case of loss or deterioration, the organiser is liable to a replacement value of the prints only.

In case of damage, CITIA’s insurance policy provides compensation to the producer in the country of production covering the cost of replacing the damaged material, on presentation of the invoice.

 

7. Laser subtitling

CITIA will subtitle non French-speaking short films presented in competition using laser engraving.

It will bear all expenses of this operation only if the organisers receive the complete original text of the dialogue and commentary, as well as the French or English translation, before 15 February 2010.

CITIA has no claim on the translations, which will remain the

property of the producers.

Non French-speaking versions of feature films and TV films (series and TV specials) selected for the competition must be subtitled in French by the producers themselves, at their own expense.

Producers must subtitle French features and TV films (series and specials) selected for the competition at their own expense.

Out of competition shorts and features and graduation films in competition will be screened in their original version unless subtitled versions are supplied.

 

8. Selection committees

The direction of CITIA will appoint the members of the selection committees.

Selection committees will be made up of 60 % foreign personalities. 60 % of the committees must be animation film professionals.

None of the members should be in any way involved in the production or distribution of works submitted for selection. The selection committees are responsible for choosing works presented in the official selection for:

a) films included in the competition programmes according to the various categories specified in article 2.

b) out of competition shorts and features.

Selection will take place from 1st to 13th March 2010, for all categories except feature films, which will take place from 22nd to 28th March 2010.

Films will be chosen according to their quality and interest –notably the fact that they have never been shown before.

After written notification of the selection committees’ decision to the producers and directors, no request for the withdrawal of a film presented for the official selection will be accepted after 15 April 2010.

Producers whose films have been submitted for selection but not selected will be informed by mail before the Festival.It is the producer’s duty to inform the film directors of the decision.

 

8a. Official selection

The following films submitted for Annecy 2010 are considered part of the official selection:

- competition films in all categories

- out of competition shorts and features.

9. Invitations / Accreditation

The conditions for covering expenses for film directors are the following:

Competition

Short films, feature films and TV films: accommodation for one director only (in case of co-direction), “Festival + Mifa” accreditation.

Producers of feature films will receive “Festival + Mifa” accreditation (only one producer, in case of coproduction).

Graduation films: accommodation in a holiday centre for one director only (in case of co-direction), “Festival + Mifa” accreditation.

Commissioned films: “Festival + Mifa” accreditation.

Out of competition: directors of short films and features, along with producers of features will receive “Festival + Mifa” accreditation (only one representative in case of co-production).

In no case will CITIA cover travel expenses.

10. Juries

The direction of CITIA will decide on the composition of the international juries made up of 3 to 5 members and will appoint the President of these juries. 60 % of the juries will be made up of foreign personalities.

No jury member must be, in any way, involved in the production or distribution of films they will have to judge.

The juries reserve the right not to award a prize, but can only award the prizes listed below.

11. Official Awards

The juries will award the following prizes:

a) short films

. the Annecy Cristal

. a special jury award

. the “Jean-Luc Xiberras” award for a first film

. a special distinction

b) feature films

. the Cristal for best feature

. a special distinction

c) TV films

. the Cristal for best TV production

. a special award for a TV series

. an award for a TV special

d) commissioned films

. an educational, scientific or industrial film award

. an advertising or promotional film award

. an award for best music video

e) graduation films

. an award for best graduation film

. a special jury award

. a special distinction

 

12. Rights

Each entrant declares to be the author or rights owner of the film(s) in competition and to own all the literary, dramatic and musical rights. The simple fact of each entrant taking part in the competition confers on the organisers the right to present the work, free of charge (in full or as an extract), on any media or public screening, for non-commercial purposes; i.e. screenings after the Festival for schools (Jica Enfants).

The producers and directors of award-winning films should mention the prize obtained, the year and the name of the Festival (Annecy International Animation Film Festival) in the credits of their film and on all advertising material.

 

13. Extra screenings

• Decentralisation

Award-winning films and films selected for Annecy 2010 may be shown in other theatres in Rhône-Alpes and Paris as part of the decentralisation programme of the Annecy Festival. A special request for additional screening authorisation will be sent at a later date to the producers of these films.

• Video library

All films submitted for official selection (apart from advertising or promotional films) will be presented at the Mifa digital video library and during the event enabling them to be shown to buyers and distributors.

A specific screening catalogue will be published for consultation.

14. VOD

Toondra will contact rights holders of short films in the official selection in view to an eventual VOD contract for the CITIA/Toondra collaboration to screen extracts of these films.

 

15. Annecy Awards

The direction of CITIA would like to obtain a non-exclusive distribution video licence for award-winning films, which will make up a compilation entitled “Annecy 2010 Awards”. If no contract already exists, CITIA would like to encourage rights holders of short award-winning films to agree to the free streaming of their films on Animaquid/Toondra for a period of 3 months. A contract to this effect will be sent out after the Festival.

 

16. Loans or gifts of film prints

The direction of CITIA would like producers of award-winning films to lend or give a print of their films to the Festival.

These prints will be deposited with the department of Film Archives, Bois d’Arcy, supervised by the French National Centre for Cinematography (CNC).

A contract of sanction of usage will be made out for each deposit.

Producers can leave either a film print or a video with the CITIA.

It is important to note that no preference will be given in the selection of a film left at CITIA film library over another.

16a. Animaquid

Extracts of films in the official selection will be put online on the official CITIA database, Animaquid/Toondra.

17. Conservation

CITIA is in the process of digitising all films presented for official selection as part of its film conservation project.

18. Advertising and exhibition material

The organisers are happy to receive any available advertising materials (posters, brochures, etc.), as well as a selection of original material used for the making of the film (storyboard, sketches, backgrounds, cels, puppets, etc.).

They can either be returned or deposited with the Annecy museums, in continuity with CITIA’s collection to the city of Annecy according to current procedures in French museums.

19. Choice of jurisdiction

Participation in the Festival implies unreserved acceptance of the terms of the present regulations. Should any contestation arise, the court based near the Festival organisers (Annecy county court) has sole jurisdiction and the French version alone has legal value.

 

20. Non specified cases

CITIA management will settle any cases that fall outside the terms of the present regulations.

21. Data Protection

The information requested, including photos, is required for electronic or paper media linked to the Festival and Mifa. This information will also be used in Animaquid, CITIA’s multimedia resource centre and the internet. In accordance with the French law on data protection (6 January 1978) you may exercise your right of access, rectification or opposition to information about you contained in our files by contacting the Festival and Mifa management. (Reference code CNIL: 793668)